Article
I – Goals Our
goal is to work with our principal, school, parents,
teachers and the community, and become actively involved
with affairs concerning the welfare of our children.
This goal can be accomplished by combining parents, teachers,
staff and administrators to work as a team. We are committed
to excellence—to working together purposefully,
respectfully, and trustingly in the pursuit of an agreed-on
educational vision for our school. We believe the pursuit
of this vision, and an awareness of our responsibilities
as parents and teachers, are of value to our children
in their formative and future years. Specifically, our
goal is to raise funds to support and enhance student
achievement, support school programs, and financially
assist teachers’ projects.
Article
II – Members A. The
membership of the PTC shall be open to all adult family
members, teachers, administrators, and staff of Jean
Callison Elementary.
B. Executive
Board Members and Committee Chairpersons shall be selected
from the membership roster.
C. A
representative from the staff shall be present at each meeting. D. All
members shall pay annual dues as determined by the Executive
Board at the beginning of each year.
Article
III – Officers A. The
organization shall be governed by an Executive Board that
is comprised of the Principal and the following officers: 1.
President 2.
1st Vice President 3.
2nd
Vice President – Membership 4.
3rd Vice President – Fundraising 5.
Secretary 6.
Treasurer 7.
Public Relations 8.
Faculty Representative 9.
Information Technology Representative B. The
officers shall be recommended by a nomination committee appointed
by the Executive Board.
C. Officers
are selected by a vote of active Callison PTC members present
during the regular meeting in April.
D. The
term of office will be July 1 to June 30 of the following
year.
E. Five
(5) members of the Executive Board shall constitute a quorum
for the transaction of business. In the
event an office is vacant, the majority of the total number
of officers
shall constitute a quorum for the transaction of business.
F. In the
event an officer resigns or is unable to fulfill his/her
duties, the remaining Executive Board members shall appoint
an interim replacement until the next general meeting. At
that time an election shall be held.
G. In case
of vacancy in the office of the President, the first vice
president shall serve the duration of the term.
Article
IV – Duties of Officers
A.
President – The President shall preside
at all meetings of the Parent Teacher Club and of the
Executive Board, and shall be a member ex officio of
all committees except the nominating committee. The President
has the authority to sign all warrants and shall be responsible
for preparing, along with the treasurer, an annual financial
report.
B.
Vice Presidents – The Vice Presidents
shall act as aides to the President. In the absence of
the President, the first Vice President shall perform
the duties of the President. The second Vice President
shall act as chairperson for the membership committee.
The third Vice President shall act as chairperson for
the fundraising committee.
C.
Secretary – The Secretary shall keep an
accurate record of the proceedings of all meetings of
the PTC and of the Executive Board, shall be prepared
to refer to minutes of previous meetings, and shall prepare
a summary of all unfinished business for the use of the
President. The Secretary has the authority to sign all
warrants.
D.
Treasurer – The Treasurer shall receive
all monies of the PTC, keep an accurate account, and
deposit all monies in the name of the club in a bank
approved by the Executive Board. The Treasurer shall
pay out sums only on warrant orders directed by the President,
shall keep an accurate record of receipts and disbursements,
shall present a statement of account at every meeting
of the club and at other times when requested by the
Board, and shall make a full annual report to the Executive
Board at the end of the term of office.
E.
Public Relations - The Public Relations officer
shall maintain liaison with all local media for the purpose
of providing positive information pertaining to the PTC.
The Public Relations officer shall prepare announcements
and press releases and notify local media as necessary
for upcoming meetings and events.
F.
Faculty Representative – The faculty representative
shall act as an advisor in the Executive Board, special,
and regular meetings, and shall have voting privileges
at all three.
G.
Information Technology (IT) Representative – The
IT Representative shall oversea all IT related items.
These include, but are not limited to, the PTC Website,
computer training, and assistance with software programs.
H.
Attendance -
An Officer is expected to attend all required meetings
of the PTC. When an Officer fails to attend two (2) consecutive
meetings without adequate excuse, or is not fulfilling
the responsibilities of the office as prescribed in the
bylaws and standing rules, the Executive Board, by two-thirds
(2/3) affirmative vote, may declare the office vacant.
Article
V – Meetings
A. Regular meetings for the purpose of conducting PTC business
and planning
activities shall be held on the fourth Monday
of each month at a time and place designated by the President
and Principal. B. Executive Board meetings, to set the agenda for regular meetings,
shall
take place a week before the regular meeting at a time
and place designated by the President and Principal. C. A time limit will be set for each item on the agenda. D. Public notice of regular, special and Executive Board
meetings
will be given at least 48 hours prior to such meetings E. Special
meetings of the Members may be called at the request
of the Principal, the Executive Board, or a minimum of
five (5) regular members. No business other than that
specified in the notice of the meeting shall be transacted
at any special meeting of Members. A summary of the special
meeting will be reported at the next general meeting.
Article
VI – Committees A. The
President of the Callison PTC shall appoint committees
and their heads as required. Each committee head will
be given verbal/written instructions on the function
of their committee.
B. The
term of office for each chairperson shall be one year,
or until the function, event, fund-raiser, or assignment
has been completed.
C. The chairperson shall present plans of work to the Executive
Board for approval. No work shall be undertaken without
the consent of the Executive Board. D. Reports
of the status of the committee shall be compiled by all
chairpersons and filed with the President and the Secretary
on a monthly basis, and/or at the request of any Executive
Board Member.
E. A
chairperson is expected to attend all required meetings
of the PTC. When a chairperson fails to attend two (2)
consecutive meetings without adequate excuse, or is not
fulfilling the responsibilities of the committee as prescribed
in these bylaws and/or standing rules, the Executive
Board may, by two-thirds (2/3) affirmative vote, declare
the chairperson position vacant.
F. The
Nominating Committee is responsible for notifying the
school community of intended elections in order to allow
incoming eligible participants the opportunity to become
involved. It will be composed of three (3) members. Additional
nominations may be made from the floor on the day of
elections. Only those persons who are eligible and who
have signified their consent to serve if elected shall
by nominated for or elected to office. The nominating
committee shall prepare a ballot for the April meeting.
Article
VII – Voting
A. All items that are voted on must be passed by a majority
of
the Parent Teacher Club members who are present at the meeting. B. Any item that must be voted on in between meetings must be
passed
by majority vote of the members present at
the most
recent meeting. This vote will be conducted over the phone
and initiated by a member of the Executive Board. C. PTC
members, at a regular or special meeting, may vote to have
an issue decided by all PTC members. When this happens, one
ballot will be sent to the home of each PTC family. A time
limit for returning the ballot will be given. The results
of the vote will be announced at the next PTC meeting.
Article
VIII – Financial and Accounting A. The
PTC will adopt a budget in November of each school year
establishing expenditures. Said budget runs through end
of school year and, where indicated, may include expenditures
for beginning of following school year.
B. All
monies received shall be deposited to the credit of the
PTC in a local bank, and all disbursements shall be made
by check. All checks shall be signed by the PTC Treasurer,
and such other Officer or Officers or persons as the
Executive Board shall determine necessary.
C. Discretionary
amounts not to exceed five hundred dollars ($500.00),
between monthly General Membership Meetings, may be authorized
by the Board President with notification to other Board
members, on expenditures that emerge and are viable to
continue with the objectives of the PTC, but not covered
by the budget.
D. Financial year for accounting purposes
will be June 1 through May 31.
E. In the case of dissolution of the PTC,
all remaining assets will be used exclusively for the Jean
Callison Elementary School. Disposal of said monies will
be at the discretion of the school principal.
Article
IX – Dissemination of Information
A. Correspondence
released on behalf of the PTC, to make announcements
or otherwise, shall first be approved by both the President
and the Principal before any copies, disbursements or
mailings are made.
Article
X – Amendments to the Bylaws A. Proposals
to amend these bylaws may be introduced at any regular
Callison PTC meeting.
B. Adoption
of proposed amendments to these bylaws shall be by a two
thirds (2/3) majority vote of Callison PTC members present
at the meeting. |
